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Printable field packet

A neighborhood inventory people can actually use.

Use the first two sheets on a quiet day. Keep the last two blank until something happens. Paper isn't glamorous, but it doesn't ask for a password while the power is out.

Read the neighborhood guide Use the post-event method

This page doesn't collect or save anything. Print it or copy the headings by hand. Participation should be voluntary, and private information should stay with the people who need it.

Sheet 1 · Quiet day

Place, routes, and public sources

Draw the area people mean when they say “nearby.” Mark only what helps someone make a decision.

Neighborhood / building
Date reviewed
Meeting place A
Meeting place B
Homes and buildings
Primary and alternate routes
Stairs, gates, bridges, slopes
Water and utility controls
Fire and flood exposure
Accessible gathering place
Public information point
Local authority or program
Map and notes
Official sourceWhat it coversURL / phone / radioBackup way to reach it
Sheet 2 · Quiet day

Opt-in people, skills, and resources

Record what someone wants others to know. Review it regularly and remove information when asked.

Area covered
Recorder
Review date
Controlled copy kept by
Name / householdCheck-in methodHelp requestedSkill or resource offeredLimits / notesConsent checked
Arrangements: meeting place, check-in time, radio channel, key holder, animal plan, or other shared agreement
Sheet 3 · Event use

Status, needs, and offers

Start a fresh sheet for each operational period. Time-stamp updates and cross out old information without erasing it.

Event / condition
Date
Period begins / ends
Recorder
TimeLocation / personObserved status or needOffer / actionSourcePriorityNext check
Confirmed by direct observation
Reported; needs checking
Urgent; cannot safely wait
Closed; record time and outcome
Sheet 4 · Event use

Tasks, messages, and handoffs

Give each task an owner and return time. Give each message a destination and delivery status.

Event / condition
Date
Coordinator
Next review time
TimeTask or messageOwner / messengerDestinationReturn / follow-upStatus and outcome
Official handoff: location, observed condition, people affected, changing hazards, access, action taken, help requested, source, and time

Version 1.0 · Reviewed July 25, 2026. Adapt this packet to the process and forms used by your building, tribe, neighborhood program, local emergency-management office, or response organization.